Have you ever reached the end of a day – exhausted but with that dreadful feeling that you have achieved absolutely nothing? Or worst, getting to the end of a week and realising that you only got about half the stuff done that you wanted to get done. In the same way you might have reached the end of a month and wondered where the time had gone. And before you know it, it’s Christmas.
If you spend money you can always make more money, whereas with time, every minute you have spent is a minute you cannot get back. Making every minute count is the challenge we face every day. Soapbox wants to share some thoughts on time management with you, to ensure you optimize your greatest asset, called time!
From our experience, two very simple tools can help you to greatly improve your time management and productivity:
- A default diary – the best tool for day-to-day time management
A default diary is a tool used to reserve blocks of time for routine tasks as well as for working on your long-term goals. Knowing that a specific period of time has been set aside for a routine task greatly reduces stress since you know that the task will not be forgotten and will be performed on time. It also allows you to focus on one thing at a time. On the other hand, setting time aside for working on your long-term goals creates a habit of doing a little bit consistently, breaking your big dreams into bite-size chunks which is manageable and achievable. Of course your default diary should be flexible, but it is important to stick to it as far as possible. Also remember to schedule time for fun, exercise and relationships and to keep a healthy balance.
- The 4-Quadrant Task Prioritising Model – taking a longer term view
In his book 7 Habits of Highly Effective People, Stephen R. Covey uses the following model for prioritising your time.
Most people spend most time on the Urgent (I and III) side of the graph doing crisis control, neglecting the Important (II) side of the graph – planning. The irony is that the more time you spend on the important stuff such as planning, prevention and strategising, the less need there will be to spend time on urgent stuff such as crisis management and unforeseen problems.
With all this information in mind we would like to encourage you to start planning for 2014 and start placing you orders for your diaries as well as for client gift diaries and staff diaries from Soapbox by simply visiting our website soapboxpromo.co.za or call us on 012 804 0066 today for any corporate clothing or branding needs.